The parish council
A parish council owns a village hall which doubles as a pavilion with:
- Two changing rooms
- Two junior football pitches
- A cricket square
- A meeting room
The hall is currently home to a junior football club and a cricket club that runs two adult teams, but wider use has dwindled over the years. The resulting drop in income has made repairs and maintenance unaffordable.
A small investment would help the council refurbish and modernise the hall, matching it to the needs of the wider community. This would reduce running costs at the same time as providing more services.
A questionnaire was sent to residents a year ago to find out what they wanted; new groups of volunteers interested in setting up activities such as rounders and running emerged from the responses.
Each group has drawn up a simple plan setting out:
- What they’re going to do
- What support and facilities they need
- How they will recruit further volunteers
- How they will get people interested in taking part
- How many participants they think they will attract.
The existing football and cricket clubs wanted smarter changing rooms and hotter showers to make sport a more pleasant experience, helping them to keep their members.
The new rounders and running clubs need these improvements and, as well as some basic equipment to encourage people to try their sport without it costing too much.
The parish council combined all the plans and then used the catalogue to draw up a shopping list.It set aside £10,000 and the clubs have managed to raise further £1000 so it is applying for a grant of £24,680.
Improvements to the changing rooms – new floor and wall tiling, prepare and paint the ceilings, install new light fittings, and new benches . 56 m2 @ £355 per/m2
Install a new boiler
Repairs and decorations to the outside of the hall
Project’s own surveyor’s report
Sports equipment to help establish the new clubs (reflective tabards, rounders bases bat and balls)
Sports equipment prices sourced via the internet
* Costs in the Catalogue exclude VAT. It is your responsibility to determine VAT status and adjust the costs and grant request accordingly.
If you are unable to recover VAT you will need to calculate (up to) 20% VAT on the items selected and add this to your total project costs using the “Non-recoverable VAT” item on the costs page of the online application form.
The parish council in the example is able to recover VAT so it is not included in the project costs or grant request.